- We will keep your Personal Information for as long as is required to provide our services to you and to comply with our legal obligations. After this period of time we will delete or anonymise your Personal Information.
- Whilst we will implement appropriate security measures to protect the Personal Information that we hold, you accept the inherent security implications of disclosing Personal Information online and will not hold us responsible for any breach of security unless such breach has been caused by our negligence.
- If you live in California please take time to also read our Privacy Notice for California Residents below.
1) Company Statement
We will only use information from which you can be identified, such as your name, contact details and ID data ("Personal Information") which is provided to us, or otherwise obtained by us, as set out in this Policy. We will ensure that your Personal Information is handled in accordance with the "Data Protection Legislation", including (i) the UK Data Protection Act 2018, (ii) the EU General Data Protection Regulation 2018, (iii) the Privacy and Electronic Communications (EC Directive) Regulations 2003 and (iv) all similar or related legislation relating to the processing of Personal Information and/or privacy applicable in any jurisdiction to which BUNAC has been, is or will be subject as in force at the date of this Policy or as re-enacted, applied, amended, superseded, repealed or consolidated (and in each case including any legally binding regulations, direction, and orders issued from time to time under or in connection with any such law).
By visiting and/or contacting us in on the phone or through the Website (or otherwise engaging with us), you acknowledge that we may collect, use and transfer your Personal Information as set out in this Policy. BUNAC reserves the right to change this Policy from time to time and you should therefore check this page frequently to ensure that you are happy with any changes.
In this Policy, "BUNAC", "we", "us" and "our", refer to BUNAC Travel Limited, registered in the United Kingdom with registered address 5 Fleet Place, London, EC4M 7RD. Our company registration number is 01391030.
2) Personal Information that we collect from you
When you engage with us (e.g. sending us an email, using live chat, commenting on blogs, contacting us via telephone or visiting or making an enquiry through the Website), you may provide Personal Information about yourself including your name, date of birth and contact details (e.g. your address, email address and telephone number) and your job title and CV where you apply for a role with us. If you consider booking a trip with us, or requesting any other form of service from us, you may also provide us with your financial information and various other necessary Personal Information (e.g. payment details, passport numbers, visa information, medical forms, Criminal record check).
3) Technical Personal Information that we collect from you
Where you make use of our Website we may also collect technical information about your use of the Website and certain limited information about your device, your visits to our Website and when you contact our staff through the online chat help system which may be considered Personal Information. Technical Information may include:
a) Device data. We may collect information about the type of device or platform you use (such as a computer or mobile device) to access our Website and your choice of web browser.
b) Location data. Your use of our Website may generate geographical data, such as the location or time zone of a device or IP address, which we may collect.
c) Log data about your visit. Your use of our Website automatically generates information about your unique visit which we may collect. This can include uniform resource locators (URLs), data about your internet service provider, the number and timing of clicks to and from the content on our Website; which events you view; page response times, download errors, length of visits to certain pages, page interaction data (such as scrolling, clicks, and mouse-overs), email engagement rates and activities, and methods used to browse away from the page. Typically we will not be able to identify you from this information.
4) Personal Information that we receive from other sources
We may receive information from third parties who collect Personal Information from you and pass it on to us. For example, where someone is booking a trip on your behalf or if you are applying for a seasonal job on a jobs website. Where this is the case, the third party is responsible for obtaining the relevant consents from you to ensure you are happy with the ways in which your Personal Information will be used.
5) How we use your Personal Information
We will only use your Personal Information in order to (a) onboard you as a new customer and the lawful basis for this activity is for the performance of contract with you (b) supply the products and/or services you have requested and correspond with you in relation to their provision. The legal basis for this activity is performance of contract with you. (c) for marketing similar products and services to you. The legal basis for this activity is legitimate interest to make sure the right products and services are provided to you. (d) provide support to you in respect of these services and the legal basis for this is performance of contract with you, (e) improve our Website and services and the legal basis for this activity is legitimate interest. (f) inform you of changes to terms and conditions and policies. The legal basis for this activity is to comply with our own legal obligations, (g) perform internal business processes such as to carry out payments, fees, charges, marketing communications, financial transactions, network security, testing, advertisements, fraud prevention and investigation. The legal basis for this activity is legitimate interest and to comply with a legal obligation. [and (h) where relevant, process your application for employment].
Marketing Communications and Newsletters Where you have explicitly consented at the time we collected your Personal Information or where we otherwise have a right to do so, we may also use your Personal Information to send you our newsletters, special offers and other marketing communications, by text message, telephone, post and e-mail. We will always treat your Personal Information with the utmost respect and will never share it with other organisations outside BUNAC for marketing purposes unless you have given your consent. Our affiliates, partners and 3rd parties may also use the personal information you provided to market their products and services. If it becomes apparent to us that a child under 16 years old has requested marketing from us, we will stop marketing to that minor unless we have express consent from an appropriate adult. You have the right to opt out of receiving marketing communications at any time by using the ‘unsubscribe’ link in emails newsletter.
Starting a booking If you start a booking with BUNAC but don’t pay your deposit, BUNAC will call and/or email you about your trip, to help answer any questions you may have. You can update your communications preferences / opt out at any time via https://bunac.org/mybunac/.
Opting-in to marketing communications When you opt-in to marketing communications we will ask you for the following personal details: first name, email address, mobile phone number, date of birth, home address and country of citizenship & residence. This information is then used to, where you have opted-in to such communications, (i) email you newsletters (ii) text you marketing messages (messages sent by BUNAC will be free unless a roaming charge is made by your network operator) and (iii) send you brochures / leaflets in the post. By opting-in to marketing communications you are agreeing to the personalised tracking of your interactions with our email marketing communications. Information collected includes but is not limited to which emails you open and which links within the emails you click. The primary purpose of this tracking is for reporting on the performance of BUNAC’s email marketing communications. You have the right to opt out of receiving marketing communications at any time by using the ‘unsubscribe’ link in emails newsletter.
Booking with us If you have booked with, or otherwise purchased products or services from us, we may send you marketing communications about similar products and services from time to time. You have the opportunity to opt-out of receiving these marketing communications at the time of original purchase, or you update your communications preferences at anytime via https://bunac.org/mybunac/.
Competitions BUNAC may run competitions where subscribing to email marketing is a condition of entry. You can unsubscribe to these communications using the link in the email at any time.
Job Openings [If you have consented to such communications, we may also send you information about our job openings that may be of interest to you and/or inform you about important changes or developments to our services.]
6) Sensitive Personal Information
You may be required to provide us with some special categories of Personal Information in order for us to process your booking, which is required by our in country partners to process your booking or immigration offices, for visa applications. The provision of this information is entirely voluntary either by (i) completing this information on your booking form before you pay a deposit or (ii) providing us with documents after purchase pertaining to your visa application. You consent to our processing of this type of Personal Information so that we can better provide the services you have requested. We shall endeavour to only process this information to the extent strictly necessary. The data which may be required include medical conditions, which may reveal details about your mental or physical health or condition, criminal history, dietary requirement. If you do not consent to our processing of this type of Personal Information, we may be unable to provide you with certain goods and/or services that you wish to book. If you wish to know more about this, please email us at firstname.lastname@example.org.
7) Physical Data
BUNAC may be required to handle your physical data including application forms, passports or visa papers. BUNAC will ensure all physical data with personal data is stored in a fire proof safe at our trading address; BUNAC Travel Services LTD, 5 Fleet Place, London, EC4M 7RD. BUNAC will ensure this data is returned via recorded delivery and will only be collected if strictly necessary to process your booking. At times, BUNAC will transport this data to a relevant embassy in person, this will be done by BUNAC personnel only. By sending us any physical data you are consenting to BUNAC processing this data.
8) Your rights
Data protection laws give you certain rights and we are committed to uphold these for you:
|Name of Right||Description||How to make a request|
|Information||You have the right to know the personal information we hold about you, how we use it, who we share it with and how long we keep your personal data for.||Please contact us as soon as possible by emailing email@example.com|
|Access||You have the right to access your information we hold on you.||Please contact us as soon as possible by emailing firstname.lastname@example.org|
|Rectification||You have the right to ask us to cease or rectify inaccurate personal data about you.||Please contact us as soon as possible by emailing email@example.com|
|Erasure "right to be forgotten"||You have the right to ask us to delete your personal data in certain situations.||Please contact us as soon as possible by emailing firstname.lastname@example.org|
|Restrict progressing||You have the right to ask us to restrict processing your personal data in certain situations.||Please contact us as soon as possible by emailing email@example.com|
|Object to processing||You have the right to object to us processing your personal data in certain situations.||Please contact us as soon as possible by emailing firstname.lastname@example.org|
|Portability||You have the right to request that we transfer any information we hold about you to a third party in some situations.||Please contact us as soon as possible by emailing email@example.com|
|Make a complaint||You have a right to lodge a complaint with the UK Information Commissioner's Office. In some cases, to another European Union Data Protection Authority.||Please contact us as soon as possible by emailing firstname.lastname@example.org or make a complaint to the ICO|
|Withdraw your consent||We normally do not rely on your consent to process your personal data. However, you can withdraw your consent if you wish in situations where we rely on consent to process your information.||Use the unsubscribe link in any of our newsletter we have sent to you or please contact us as soon as possible by emailing email@example.com.|
You are entitled to know what Personal Information we hold about you and how that information is processed. If you would like a copy of the Personal Information we hold about you, please contact us via firstname.lastname@example.org
If you change your mind and decide you do not wish to receive communications from BUNAC (including our marketing communications), you can unsubscribe by clicking on the 'unsubscribe' link at the bottom of any emails you receive from us. [If you have previously agreed to BUNAC sharing your Personal Information with third parties for direct marketing purposes, you may change your mind at any time by using the unsubscribe option in the relevant communication , contacting the third party directly or updating your communication preferences at https://bunac.org/mybunac/.
You may choose to restrict the collection or use of your Personal Information by selecting from the relevant options presented to you.
You have the right to request that we correct any Personal Information that we are holding about you that is incorrect or incomplete.
You also have the right to ask us to erase or stop processing any Personal Information we have about you where there is no longer a legal ground for us to hold it and, in some circumstances, you have the right to request that we transfer any information we hold about you to a third party.
If you wish to exercise any of these rights, please contact us as soon as possible via email@example.com. We will promptly correct any information found to be incorrect.
You may also have similar rights with our third-party partners and you should consult their privacy policies and/or contact them for further information (e.g. an in country work support provider, whom will help you during your trip).
9) How long we retain your Personal Information
We will only retain your Personal Information for so long as is permitted by the Data Protection Legislation.
10) Third Parties
We may share your Personal Information with third parties where it is necessary (i) for the performance of the services you have requested or booked, (ii) for us to comply with our legal obligations or (iii) for our legitimate business interests.
Third parties advertise on our Website and in our newsletter, however your data is kept on our records only, no other company will be given this data by BUNAC unless it is necessary to perform the services you have requested, or you have given your explicit consent to such a transfer. We ensure that we manage and process all data in accordance with the principles laid down by the Data Protection Legislation.
We use third-party advertising companies to serve ads when you visit our Website. BUNAC is partnered with Google regarding ad serving but also works with several other advertising partners.
If you would like more information about this practice and would like to know your options in relation to not having this information used by these companies, visit: http://www.youronlinechoices.com/uk/your-ad-choices
In exceptional circumstance, if we are sold or merged with another company we may disclose your information to a potential buyer, including your Personal Information and other information concerning your relationship with us, so that they can continue to provide the services you have requested.
10a) Third parties for the Work Australia & Work New Zealand Visa Kickstart
If you have opted in to the Work Australia or Work New Zealand visa kickstart programme you agree to be contacted by BUNAC UK and BUNAC New Zealand regarding your trip.
Part of your free work kickstart inclusions (including but not limited to bank account set up, tax file number processing, tax and superannuation refund services, international money transfers, SIM cards and work licenses) are fulfilled or provided by third party affiliates or suppliers.
Please note, however, that the transmission of information via the internet is not completely secure and, although we will take steps to protect your Personal Information, we cannot guarantee the security of your Personal Information transmitted via the Website – any transmission is therefore at your own risk.
14) Transfers of your Personal Information outside the EEA
The Personal Information you provide to us will be transferred to and stored on our servers in the European Economic Area ("EEA") and we take steps to protect your Personal Information from unauthorised access and against unlawful processing, accidental loss, destruction and damage.
In processing your Personal Information, it may be necessary for us to transfer your Personal Information outside the EEA. It may also be accessed by staff operating outside the EEA who work for us or for one of our suppliers or group companies. This includes staff engaged in, among other things, the provision of support services. We will take all steps reasonably necessary to ensure that your Personal Information is treated securely and in accordance with this Policy and the Data Protection Legislation when it is processed in, or otherwise accessed from, a location outside the EEA. This means that we will only transfer your Personal Information to third parties outside the EEA in accordance with the Data Protection Legislation. For the avoidance of doubt, in the event that the UK is no longer a part of the EEA, references in this paragraph to the EEA shall mean the EEA and the UK.
By submitting your Personal Information to us, you acknowledge this transfer, storing or processing of your Personal Information.
Should you have any queries or complaints in relation to how we use your Personal Information, please contact us via firstname.lastname@example.org. Should you wish to take any complaints or queries further, you have the right to contact the Information Commissioner's Office regarding such issues via ICO website.
17) Contact us
We will not discriminate against you for exercising any of your CCPA rights. Unless permitted by the CCPA, we will not:
- Deny you goods or services.
- Charge you different prices or rates for goods or services, including through granting discounts or other benefits, or imposing penalties.
- Provide you a different level or quality of goods or services.
- Suggest that you may receive a different price or rate for goods or services or a different level or quality of goods or services.
However, we may offer you certain financial incentives permitted by the CCPA that can result in different prices, rates, or quality levels. Any CCPA-permitted financial incentive we offer will reasonably relate to your Personal Information's value and contain written terms that describe the program's material aspects. Participation in a financial incentive program requires your prior opt in consent, which you may revoke at any time. BUNAC does not have any financial incentives programs.
Other California Privacy Rights
California's "Shine the Light" law (Civil Code Section § 1798.83) permits users of our Website that are California residents to request certain information regarding our disclosure of Personal Information to third parties for their direct marketing purposes. To make such a request, please email us at email@example.com or write us at: BUNAC 5 Richbell Place, London, WC1N 3LA, UK
Changes to Our Privacy Notice for California Residents
BUNAC reserves the right to amend this Privacy Notice at our discretion and at any time. When we make changes to this Privacy Notice, we will post the updated notice on our Website and update the notice's effective date. Your continued use of our Website following the posting of changes constitutes your acceptance of such changes.
If you have any questions or comments about this notice, the ways BUNAC collects and uses your Personal Information described above, your choices and rights regarding such use, or wish to exercise your rights under California law, please do not hesitate to contact us at:
Phone: +1 3323303222
Postal Address: BUNAC 5 Richbell Place, London, WC1N 3LA, UK