Terms & Conditions for Intern USA

Internships USA Terms and Conditions Our Agreement With You We are BUNAC, Working Adventures Worldwide. Our agreement sets out what you are legally entitled to expect from us when you purchase travel services through us. 1) General • All applications will be considered in order of receipt. However, BUNAC reserve the right to decline any application, in which case all monies will be refunded. • BUNAC reserves the right to close the programme at any time and cancel participants from the programme. • The minimum age is 18 and applicants must be 18 by 1st June 2019 • All costs are correct at the time of print. BUNAC reserves the right to pass onto programme participants any additional charges and/or taxes levied by governments or government agencies. • BUNAC cannot accept liability for any loss or damage to any papers giving evidence or support in connection with your applications. It is your responsibility to contact BUNAC if you have not had a response from us after sending in information. You should photocopy everything before sending it to BUNAC. • Internships USA Essentials is a self-placement programme, therefore you are required to have a pre- arranged suitable internship that is related to your previous study and/ or work experience with a US employer before applying to the programme. • Internships USA Essentials is administered in conjunction with the authorised US sponsor, InterExchange. 2) Flights We strongly recommend that you do not book any non-transferable and/or non- refundable travel tickets in the UK or US prior to receiving your visa from the US Embassy. 3) US Visas and Processing Information i) Your DS-2019 form must be printed with your name, date of birth, place and country of birth exactly as it is written in your passport. It is your responsibility to provide details on the BUNAC and InterExchange online application form exactly as they appear on your passport. If you do not complete application forms correctly you may be liable to additional costs to reprint your DS-2019 form. ii) Your DS-2019 must be kept with your passport at all times whilst in the US until you return to the UK. ii) BUNAC cannot guarantee that you will be granted a visa. Ultimately it is at the discretion of the US Embassy to deny or issue a visa. You may have problems and experience delays if you: • Have a caution, been arrested or convicted of a crime • Were born in or have travelled to a Middle Eastern or Islamic country • Have previously experienced US visa/immigration problems • Have overstayed a visit to the US. iv) All applicants must present their documents in person to a US Embassy. The visa will not be issued on the same day. The Embassy will hold your passport until processing has been completed, therefore you should not book any travel abroad during the visa application stage. The Embassy will not prioritise or ‘fast track’ any visa application. v) Please do not book your embassy interview or transport to your interview until you have been told to book your interview by InterExchange or The Intern Group and you have received confirmation of your visa interview from the US Embassy. vi) BUNAC cannot be held responsible if your arrival date in to the US is delayed due to any delays by yourself, the US Embassy, the postal service or courier company. The US Embassy can change visa application processes at any time. J-1 visas are issued at the discretion of the US Embassy. BUNAC is not responsible for any applications held for additional processing or refused by the Embassy. vii) ALL participants on Internships USA must comply with SEVIS regulations. You must validate your SEVIS record upon arrival in America BEFORE applying for a social security card and within 10 days of the start date of your DS-2019. You will need to activate your SEVIS record by following full instructions from InterExchange’s email that they send to you once you have arrived into the USA. Any delay in validating will have serious effects on your visa and could result in your visa being cancelled and you having to leave America immediately. You must also abide by SEVIS regulations if changing accommodation whilst you are in the US. You will need to update SEVIS with your new address if this happens. It is your responsibility to ensure your application is submitted in time, is correct & complete with all necessary supporting documents. 4) Cancellation and Changes • Your £200 programme deposit for Internship USA Ultimate is a non-refundable payment. All applicants registered on BUNAC’s Internships USA Essentials programme are also subject to InterExchange’s terms and conditions. As part of the programme documentation required, you will need to return a signed copy of InterExchange’s terms. By agreeing to BUNAC’s terms and conditions, you have read, understood and agree to InterExchange terms and conditions and cancellation policy which can be read here. All applicants registered on BUNAC’s Internships USA Ultimate programme are also subject to The Intern Groups’s terms and conditions. As part of the programme documentation required, you will need to return a signed copy of The Intern Group’s terms. By agreeing to BUNAC’s terms and conditions, you have read, understood and agree to The Intern Groups terms and conditions and cancellation policy which can be read here. Important note - changes beyond our control Compensation will not apply if a significant change is made for reasons beyond our control. These include: war, threat of war, riots, civil disturbances, terrorist activity, industrial disputes, natural and nuclear disasters, fire, epidemics, health risks, changes due to rescheduling or cancellation of flights by an airline or alteration of the airline or aircraft type; closed or congested airports or ports, hurricanes and other actual or potential severe weather conditions, and any other similar event. 5) Our Responsibility For Your Arrangements We have taken all reasonable care to make sure that all the services that make up the arrangements made by BUNAC are provided by efficient and reputable businesses. These businesses should follow the local and national laws and regulations of the country where they are provided. However, please be aware that overseas safety standards may be lower than in the UK. Our liability will be limited in accordance with the contractual terms of the companies that provide the travel services and work placements and any relevant international convention. 6) Your Internships USA Conduct By joining this programme you agree: • To abide by the programme terms and conditions as listed here, as well as that of any employer BUNAC has agreed a work placement contract for you • To act in a professional and courteous manner, within the BUNAC work placement environment at all times • To become familiar with and adhere to the local laws and customs of the country that you are working within, especially where they may influence the work placement you represent (i.e. including but not exclusive to: driving rules, local health & safety practices etc.) • To adhere to the Co-operator regulations and norms with reference to acceptable behaviour, timetables and dress code, where applicable • Not to act in any manner likely to bring the placement, the programme, BUNAC or the local Co-operator into disrepute Any transgressions may result in you being removed from the programme. The decision to take such action will be made by BUNAC and the local Co- operator and will be confirmed to you verbally and in writing. 7) Travel Advice and Vaccinations British Citizens should refer to the travel advice posted by the Foreign and Commonwealth Office at www.fco.gov.uk for all the countries you intend to visit. Vaccinations may be required for some or all of the places you are intending to visit. It is your responsibility to ensure that you have arranged all necessary vaccinations for your itinerary. 8) Insurance Travel insurance is a vital part of your arrangements, and insurance is provided as part of the Internships USA programme through Work and Travel Insurance Services. It is your responsibility to carry insurance information with you at all times whilst you are in the USA, which will be provided by InterExchange. All claims must be made as per the terms of your insurance policy. Full information of your InterExchange’s Insurance plan and the claims procedure can be found at http://www.workandtravelinsurance.com/student-zone/interexchange/ Cancellation, curtailment and airline baggage loss before you arrive into America is not covered on the provided insurance. We recommend that you take an additional policy to cover you for this. BUNAC have partnered with Endsleigh to provide an optional policy which participants can purchase to be covered for cancellation, curtailment and airline baggage loss. If you choose not to purchase the additional cover and you need to make a claim that is not covered on the InterExchange insurance plan, BUNAC do not accept liability. You authorise BUNAC to liaise with the Emergency Contact listed on your application form as it deems necessary. In the unlikely event that you are unhappy with any service provided by BUNAC, its suppliers, affiliates or agents, you must first inform the supplier of the service in order to give them the chance to rectify the problem. If the supplier does not satisfactorily rectify the problem, you must put your complaint in writing to the supplier and at the same time inform BUNAC by e-mail or in writing. BUNAC will do its best to rectify the problem. If you are still unhappy with the way that your complaint has been addressed you may escalate it to our Customer Relations Department. 9) Complaints If you have a problem during your holiday, please inform the relevant supplier of travel services immediately. Should they be unable to resolve the matter, please contact the UK on 03339997516 or at members@bunac.org.uk. If you fail to contact us, we will be unable to investigate your complaint and rectify any errors whilst you are away and this may affect your rights under this contract. 10) Data protection By finalising your arrangements with us, you are accepting that these terms and conditions and the terms and conditions of any contract made with any other suppliers of travel services within your arrangements apply to your booking and your travel arrangements. You acknowledge that as part of your booking, we will process personal information that you provide to us about you and other members of your party (and you agree that you have the right to provide us with personal information about other members of your party) for the purposes of performing our obligations in relation to your booking (which includes, but is not limited to, giving your personal information to airlines, other suppliers of travel services and public authorities (such as customs or immigration) (together "Travel Suppliers") where this is required for the fulfilment of your arrangements). If you travel outside the European Economic Area, we may need to provide the personal information you provide us with to Travel Suppliers who are located outside the European Economic Area. If we cannot pass this personal information to the relevant Travel Suppliers we will be unable to provide your booking. In making your booking, you acknowledge that this personal information will be passed on to the relevant Travel Suppliers. If you have provided us with certain special categories of personal information in order for us to provide you with a better standard of service (for example, when booking a flight or holiday with us you may provide us with information about your dietary or medical requirements, which may reveal details about your mental or physical health or condition), then by providing us with this type of personal information, you are consenting to its use in the manner set out above (i.e. in connection with the performance of your booking; which may include a transfer of such personal information outside the European Economic Area). The protection of your personal information is important to us, please see our privacy policy (available at /privacy) for further details of how we use your information. Your contract with us is subject to the laws and jurisdiction of England and Wales. You may, however, choose the law and jurisdiction of Scotland or Northern Ireland instead.